Submissions

Please contact a herald to assist you in the submissions process. They will have valuable experience that can help you avoid potential problems with your submission. If you can’t find a herald locally, please contact the Red Flame Herald for a referral.

Your submission must follow the Rules for Submission and the SCA College of Arms Administrative Handbook in order to be acceptable; failure to do so can cause your submission to be returned. This includes using the official submission forms (see below) and including all necessary documentation. An experienced herald will be able to walk you through these rules.

Costs

The cost of a heraldic submission is $10 CDN. A name and device are separate submissions and would therefore require $20 CDN payment. Should your submission be returned for any reason, you may resubmit any changes to your name or device free of further charge, providing the resubmission is done within 18 months of the date on the return letter. American Tir Righ citizens (Thornwold) may submit in USD, for the same $10 fee. Cheques or money orders must be made payable to the “Principality of Tir Righ”. Please do not send cash through the mail, and remember that Tir Righ Heralds (other than Silver Sparkes and Red Flame) are not warranted to handle money – do not pay your local herald.

Administrative items, such as heraldic wills and transfers, are free.

Submission instructions

Before you send your assembled submissions, ensure you make one extra copy for your local Herald and one extra copy for you to keep should anything be lost in the mail.

Send your assembled submissions to the Tir Righ Submissions Herald at:

Tir Righ College of Heralds
c/o Alanna Mounsey
1826 Gellrich Ave
Kamloops, BC
V2B 4K5

We are now accepting electronic submissions for free items only. Name and armory submission forms can be scanned in at 300 dpi and submitted as jpg files, or filled out electronically and submitted in pdf format. Administrative items require your mundane signature, and should be scanned in at 300dpi and submitted as jpg files.

Send resubmissions within the 18-month grace period and administrative items only to: SilverSparkes@tirrigh.org

You may continue to mail these items in as well.


Heraldic Submission Forms

Submission TypeRequired Form(s)
Personal or Household Name
Branch Name
  • Branch Name Form
  • Documentation Summary
  • Copies of all sources (including websites) except those on the no-photocopy list
  • Signed letter from crown/coronet/seneschal as appropriate
  • Petition signatures from populace
Award or Order Name
  • Personal Name Form
  • Documentation Summary
  • Copies of all sources (including websites) except those on the no-photocopy list
  • Signed letter from crown/coronet/seneschal as appropriate
Armoury using Core Style
  • Badge Form or Device Form with black & white outline drawing
  • Badge or device form with color drawing
  • Reference (link to OP or O&A) supporting any use of restricted charges or allowances such as grandfather clause
Armoury using Individually Attested Pattern
  • Badge Form or Device Form with black & white outline drawing
  • Badge or device form with color drawing
  • Reference (link to OP) supporting any use of restricted charges
  • Documentation of all charges and arrangements used

Colouring your badge or device

The College of Heralds has traditionally recommended colouring your device and badge submissions with Crayola Classic Markers; they are true to the heraldic tinctures and hold their colours well while being subjected to the heat, time, and humidity that comes with postal travel. Therefore, it will be less likely that your submission will be returned for the tinctures being unidentifiable. Coloured pencils and crayons can melt and the dyes from inkjet printers can change colour significantly over the course of days or weeks. The use of colour copies is also not recommended. Submissions which cannot be scanned in clearly and true to colour may be returned. In particular, the most common problems are due to using any shade of grey for argent or sable, or anything leaning towards orange for Or.

Do not attach printouts of armoury images to the form with glue or tape. Ensure that the art is drawn directly on the form.

If you are using entirely digital art for an electronic resubmission, please ensure that you use clear, pure colours – the following are strongly recommended:

  • Argent (white): #FFFFFF or RGB (255, 255, 255)
  • Or (yellow): #FFFF00 or RGB (250, 250)
  • Azure (blue): #0000D6 or RGB (0, 0, 215)
  • Gules (red): #D60000 or RGB (215, 0, 0)
  • Vert (green): #00A400 or RGB (0, 165, 0)
  • Purpure (purple): #8912DD or RGB (137, 18, 221)
  • Sable (black): #00000 or RGB (0, 0, 0)